Information on Short Validity Passport/Emergency Certificate
in lieu of lost passport in the Netherlands
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1. Indian Nationals who have lost their Indian Passports while on a visit to The Netherlands and need to return back to India can apply for Emergency certificate. They need to provide the following:
a. Police Report specifically mentioning details of lost Passport;
b. Photo Copy of lost Passport (first and last page besides the page with any endorsement);
c. Photocopy of appropriate valid Schengen Visa to visit The Netherlands;
d. Any ID Proof like copy of Voter ID Card/ Driving License/PAN Card etc.
e. Application form no. 1 with 3 Photos of 3.5x3.5 cm size;
f. Fee of euro 9/- [ 6 + 3 (ICWF charge)] in cash or with debit card
g. Self explanatory note in a separate sheet about the circumstances leading to loss of Passport
h. Iif they are on official/business visit, letters on official letterheads, signed by authorized signatory with full name and seal to this effect from respective companies from India (in which they are working) and The Netherlands (to which they are on an official/business visit)
2. Indian Nationals who have lost their Indian Passports while on a visit to The Netherlands and need to proceed to a third country on official/business visit can apply for a Short Validity Passport on emergency basis. They need to provide the following:
a. Police Report specifically mentioning details of lost Passport;
b. Photo Copy of lost Passport (first and last page besides the page with any endorsement);
c. Photocopy of appropriate valid Schengen Visa to visit The Netherlands;
d. Any ID Proof like copy of Voter ID Card/ Driving License/PAN Card etc.
e. Application form no. 1 with 3 Photos of 3.5x3.5 cm size;
f. Fee of euro 333/- [180(tatkal fee) +150 (lost Passport fee) + 3 (ICWF charge)] in cash or with debit card
g. Self explanatory note in a separate sheet about the circumstances leading to loss of Passport
h. If they are on official/business visit, letters on official letterheads, signed by authorized signatory with full name and seal to this effect from respective companies from India (in which they are working) and The Netherlands (to which they are on an official/business visit)
i. If they are on official/business visit to a third country, letters on official letterheads, signed by authorized signatory with full name and seal to this effect from respective companies from India (in which they are working) and in the third country(to which they are on an official/business visit)
3. Indian Nationals based/ordinarily residing in third countries who have lost their Indian Passports while on a visit to The Netherlands and need to proceed to that third country of their Residence can apply for a Short Validity Passport on emergency basis. They need to provide the following:
a. Police Report specifically mentioning details of lost Passport;
b. Photo Copy of lost Passport (first and last page besides the page with any endorsement);
c. Photocopy of appropriate valid Schengen Visa to visit The Netherlands;
d. Any ID Proof like copy of Voter ID Card/ Driving License/PAN Card etc.
e. Application form no. 1 with 3 Photos of 3.5 x 3.5 cm size;
f. Fee of euro 333/- [180(tatkal fee) +150 (lost Passport fee) + 3 (ICWF charge)] in cash or with debit card
g. Self explanatory note in a separate sheet about the circumstances leading to loss of Passport
h. If they are on official/business visit, letters on official letterheads, signed by authorized signatory with full name and seal to this effect from respective companies from the third country (in which they are working) and The Netherlands (to which they are on an official/business visit)
i. Proof of their residence in the concerned third country
It may please be noted that any service will be granted only upon verifying the relevant documents and can take at least three working days and the actual time taken can vary on a case to case basis. The issuance can take more number of days if for any administrative reasons the details are to be verified from the original Passport issuing authority. The applications for these services will only be accepted and subsequently granted on working days of the Consular Section of this Embassy.
