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CHANGE OF APPLICANT’S NAME Change of applicant’s name – standard procedure
For complete/substantial name change an applicant should furnish a note justifying the reasons for complete/substantial name change.
In addition to the normal requirementsfor re-issue of passports, the followingare required to be furnished with the application  Original newspaper cuttingsannouncing the change of name published in two leading daily newspapers (one popular daily newspaper in the Netherlands and another at his/her permanent address in India).
Deed Poll/Sworn Affidavit in the prescribed format (please see the link ‘Forms’)
In case of minors, the request for change in name will be entertained only from their natural parents or legal adoptive parents (and not from their guardian unless such guardian has been appointed by court order).
Time Frame for service: Normally 1 month from the date of submission of application.
Note: The applicant may be advised to submit additional documents, on case to case basis. Change of applicant’s name subsequent to marriage
For change of name subsequent to marriage/ remarriage / divorce/ death of spouse etc., applicant will be required to enclose marriage certificate/death certificate/divorce decree, as the case may be, with the application.
Requirements:
In addition to the normal requirements, Original marriage certificate with a self-attested photocopy and self-attested photocopies of passport of the applicant’s spouse (original passport to be shown at the time of submission of application),
(II) Change of applicant’s name subsequent to remarriage
Remarried applicants applying for change of name/change of spouse’s name will be required to produce, in addition to normal requirements: divorce decree (if the divorce decree is issued by a local Dutch Court, it should be apostilled by the Dutch Ministry of Foreign Affairs) or death certificate in respect of first spouse (where applicable)
marriage certificate from the Registrar of Marriages
photocopy of current spouse’s passport (original passport to be shown at the time ofsubmission of the application)
If the divorce decree or marriage certificate is issued by authorities (country) other than Dutch authorities, it is to be apostilled by the competent authority of that country or attested by the Indian Mission/Post in that country.
Change of applicant’s name subsequent to divorce
In addition to normal requirements: divorce decree authenticated by the Court (if the divorce decree is issued by a aDutch Court, it should be apostilled by the Dutch Ministry of Foreign Affairs,
Deed Poll/Sworn Affidavit in the prescribed format (please see the link ‘Forms’)
(IV) Change of applicant’s name subsequent to death of spouse
In addition to normal requirements: photocopy of death certificate of the spouse (original to be shown at the time of submission of the application)
Deed Poll/Sworn Affidavit in the prescribed format (please see the link ‘Forms’)
(V) Change of applicant’s name from childhood to Adulthood
Often there are cases where a surname is added or dropped as an individual moves from childhood to adulthood. For instance, the birth certificate may be in the name of Suresh Kumar whereas the school leaving certificate and other subsequent documents may be in the name of Suresh Kumar Yadav etc. In all such cases, following procedure may be adopted:
In the issue of first passport, the most recent name in Birth Certificate, School Certificate, Service Record (in respect of Government/PSU/Statutory body employees) may be accepted. If no such document is produced, the standard name change procedure (as mentioned above in “Change of applicant’s name”)will apply.
Time Frame for service: Normally 1 month from the date of submission of application, if all conditions are met at the time of submission of application.
Note: The applicant may be advised to submit some more documents, on case to case basis.
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